The City Clerk serves as custodian of all minute books, ordinance books, contracts, the City Code of Ordinances and other official records. (For the Guilford County Clerk of Court's office, call 336-412-7300.)
In December 2012, City Council adopted the 2012 records retention policy (note that portions of this schedule are still in effect).
In March 2019, City Council adopted the 2019 updated retention policy.
This amendment states the City will retain certain records longer than the state policy requires.
The City Clerk's Office also:
- Records and tracks all official actions taken by City Council
- Prepares and distributes City Council meeting agendas and minutes of the meetings maintains boards and commissions membership information
(When does City Council meet?)
- Provides secretarial support to the Mayor and members of council
- Processes all requests for the mayor’s appearances, proclamations, certificates of appreciation, and letters of greetings.
The City Clerk’s office serves the mayor, members of council and the city managers.
Contact the City Clerk's Office
PO Box 3136