Public Records Requests

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Public Information Request Tracking System (PIRT) for City-Created and City-Maintained Records

The PIRT System is for requesting access to and copies of the City of Greensboro’s public records, pursuant to North Carolina’s public records law, North Carolina General Statute 132.

Questions?
Contact the PIRT Administrator by e-mail or at 336-373-3636.

FAQ's & Other City Public Records Available
PIRT FAQ's
How the PIRT system works and how to use it
Commonly requested information that is available without using the PIRT system
Records Not in the Custody of the City of Greensboro. Refer to this FAQ for help with requesting records not in the City’s custody (i.e. Marriage and divorce records, birth and death certificates, and court records).
ADDITIONAL CITY PUBLIC RECORDS
Website Search Feature: access many City public records via  search feature at the top, right of every webpage.
 Open Data Portalprovides data for Budget, Public Safety, Business & Financial, City Government, GIS, Housing & Development. Also includes, Map Gallery, Charts and View Catalog feature. 
 Browse through City Council Meeting Agendas, Minutes & Videos

Questions? Contact the PIRT Administrator by e-mail or at 336-373-3636.

State law provides that most records kept by local governments are public; they have to be specifically exempt to be private and e-mails are not exempt. Review our Site Policies page concerning Privacy of Lists.

PIRT Policy & NC Public Record Statutes

The PIRT System is for requesting access to and copies of the City of Greensboro’s public records, pursuant to North Carolina’s public records law, North Carolina General Statute 132.

We respond promptly to all public records requests.  Please provide enough information in your request to enable the City to search its records.  The PIRT Administrator will contact you if more information is needed.

Please be aware that the City of Greensboro’s Public Records Policy does not require the City to do research, analyze data, or answer written questions.  NCGS 132-6.2(e) says, “Nothing in this section shall be construed to require a public agency to respond to a request for a copy of a public record by creating or compiling a record that does not exist.”

NC Public Record Statutes

North Carolina General Statute 132-1(a) defines public records to mean “all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions.” 

North Carolina General Statute 132-1(b) says, “The public records and public information compiled by the agencies of North Carolina government or its subdivisions are the property of the people.  Therefore, it is the policy of this State that the people may obtain copies of their public records and public information free or at minimal cost unless otherwise specifically provided by law.”

Please be aware that North Carolina’s public records laws do not require the City to do research, analyze data, or answer written questions.  

North Carolina General Statute 132-6.2(e) says, “Nothing in this section shall be construed to require a public agency to respond to a request for a copy of a public record by creating or compiling a record that does not exist.” 

Finally, the federal FOIA statute applies only to federal agencies and does not apply to a North Carolina state or local government agency.  North Carolina public agencies are required to provide access to records under North Carolina General Statute 132.  We respond to requests under the North Carolina law, but please note that the state law does not require any waiver or reduction of fees for media requests or for requests that are “in the public interest.”

  Transparency  Public Information Request Tracking System